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Release Notes

Release notes for all versions of LandlordMax

1. Version 6.05

1.1. Version 6.05


Graphs and Charts on Reports  

Bar Charts, Graphs, and Pie Charts are now available on almost all the reports. This helps give you a quick visual representation of how your doing, how much money is going in and out, where the money is going, etc.

You also have the option of selecting which type of Graph or Chart you want to include in your report, or none if you prefer.

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LandlordMax Property Management Software New Feature Screenshot: Charts

Advance Notice  

You can now set an "Advance Notice" value in the Scheduled Entries which will tell the software how far ahead the Suggested Entry should be created of it's due date.

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LandlordMax Property Management Software New Feature Screenshot: Advance Notice

Email  

It's now possible to send emails from directly within LandlordMax. You can send email to your tenants, vendors, landlords, contacts, and anyone else you wish that has an email address. In addition to sending emails, it's also possible to attach reports as PDF's to your emails, and so on.

LandlordMax offers support for sending emails through your mailserver (ISP or domain), through Outlook, as well as through Gmail.

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LandlordMax Property Management Software New Feature Screenshot: Email

Outlook Integration  

If you have Outlook installed on your computer, you can now import and export your contacts to and from LandlordMax and Outlook.

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LandlordMax Property Management Software New Feature Screenshot: Outlook

Multi-Print Invoices, Receipts, and Workorders  

When viewing the list of Invoices, Receipts, and Workorders, it's now possible to instantly print a full list of all the items, print only the selected items, or print individual items.

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LandlordMax Property Management Software New Feature Screenshot: Multi-Print

Contacts  

There's a completely new "Contacts" Workarea within the software in which you can store any number of contacts you wish beyond what's available for tenants, landlords, and vendors. These can be anything from personal contacts to business contacts, to real estate agents, to you name it.

As part of the contacts information you can also classify the "Contact Type", which makes it easier to manage and filter your data. For example, you can create a Contact Type called "Real Estate Agents", "Mortgage Brokers", "Personal", and so on.

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LandlordMax Property Management Software New Feature Screenshot: Contacts

Accounts  

All accounting entries can now be optionally associated to an "Account". Accounts are a new feature in LandlordMax which allow you to link an accounting entry to a specific account (be it a bank, a lender, or any other financial institution).

Several new reports (as indicated a bit later on this page) are directly available for reporting on Accounts.

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LandlordMax Property Management Software New Feature Screenshot: Accounts

Schedule Existing Entries  

A new "Schedule" button has been added to the Accounting, Receipts, and Invoices Workareas where you can select an item and click on the Schedule button to have it create a new Scheduled Entry for you based on the selected entry.

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LandlordMax Property Management Software New Feature Screenshot: Schedule Entries

Twenty New Reports  

Twenty new reports have been added to this version of LandlordMax:

  • Accounting entries grouped by category for one account
  • Expenses grouped by category for one account
  • Revenues grouped by category for one account
  • List all tenants grouped by building
  • Accounting entries for a category for a landlord
  • Accounting entries for a category for a tenant
  • Accounting entries for an account
  • Expenses for an account
  • Revenues for an account
  • Accounting entries grouped by account
  • Expenses grouped by account
  • Revenues grouped by account
  • List all accounts
  • Late accounting entries for an account
  • Late accounting entries grouped by account
  • Cashflow for one account
  • Cashflow grouped by account
  • List of expiring leases grouped by building for one landlord
  • List of security deposits grouped by building for one landlord
  • List all contacts

New Menu Navigations  

The left side menu navigation was revamped with some areas being moved around. The previous "Extras" section has been separate out into "Import/Export", "Preferences", and "About". This has been done to make navigation to the different configuration and setting screens easier and simpler.

LandlordMax Property Management Software New Feature Screenshot: New Navigation Menus

Tenant ComboBoxes  

The Tenant Selection Comboboxes have been significantly revamped. Instead of just simply listing all Tenants by alphabetical, the Tenants are first sorted by their Status ("Current", "Potential", "Past", "Non Potential", and finally "Evicted"), as well as color coded by their Status: Black for Current, Green for Potential, Gray for Past, Orange for Non-Potential, and Red for Evicted.

In addition to this, the Tenant Status Combobox is also now color coded to the same colors.

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LandlordMax Property Management Software New Feature Screenshot: Tenant Combobox

More Report Exports  

In addition to being able to export all reports as PDF and CSV, the latest version of LandlordMax also allows you to export all reports as:

  • PDF
  • CSV
  • Excel
  • RTF(directly readable by Word)
  • HTML

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LandlordMax Property Management Software New Feature Screenshot: Export

Payment Type  

The "Payment Type" Combobox has now become it's own section in the Accounting Entry Workarea rather than just an editable combobox. As well please note that if you already own LandlordMax, you're existing Payment Types will be migrated to this new section of the Accounting system.

LandlordMax Property Management Software New Feature Screenshot: Payment Type

Workorder Preference  

Added a new preference which can be toggled on or off (by default it's on) which will determine whether a Suggested Accounting Entry is generated when a new Workorder is saved for the first time.

LandlordMax Property Management Software New Feature Screenshot: New Workorder Preference

Upgraded Amortization Table  

The Amortization Table Report in the Analysis Workarea has been completely revamped in this release. Firstly all amortization reports now include a bar chart showing the Loan Balance and Principal Balance over the term of the mortgage.

In addition to this, it's now possible to customize the amortization report title to anything you wish, so that you can for example state for which property the current report is for, etc.

You can now also email any amortization table report directly within the software, making it easier to share your research to partners, investors, etc.

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LandlordMax Property Management Software New Feature Screenshot: AmortizationTable

Digital Code Signing Certificate  

LandlordMax now has a Digital Code Signing Certificate to authenticate and guarantee that the code is from LandlordMax and hasn't been altered.

Code signing lets you know the origin of the code, and prevents a hacker from distributing software in someone else's name (for example, putting a malicious program on a Web site for download and claiming that from Microsoft). In addition to verifying the identity of the publisher, code signing can protect the code from tampering (if the code is changed, the digital signature is invalidated). Thus, code signing provides two security protections: authentication of the author of the code and integrity of the code itself.

More information on Code signing can be found at Microsoft and Wikipedia.


Start/End Date to Security Deposit Reports  

A Start and End Date field have been added for all Security Deposit reports to make it possible to list all security deposits for leases between the two specified dates. This allows you to get a list of all Security Deposits for this year, last year, last month, last quarter, etc.

As well a Lease Begin and End date column has been added to all the Security Deposit reports.

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LandlordMax Property Management Software New Feature Screenshot: Security Deposit

Enhanced Rent Roll Report Performance  

Optimized the Rent Roll Reports to increase the speed by they are generated by at least an order of magnitude, and in some cases by up to two orders of magnitude.


Enhance Lease to Scheduled Entry  

When a new lease is saved and a scheduled entry is created, rather than just use the Lease's Begin Date then revert to today if there is no Begin Date, the software will now try to use the Lease's Begin Date, then the Lease's Move-in Date, and then today.


More Emphasis on Priority for Workorders  

Priority has now been added as a column in the main Workorder Workarea. As well, the priority column is now included in several of the Workorder reports.

LandlordMax Property Management Software New Feature Screenshot: Workorder Priority

Tenant Status Filter  

A new Tenant Status filter has been added in the Tenant List Workarea. This allows you to limit the list of tenants to "All", "Current", "Potential", "Evicted", etc. Tenant Statuses.

LandlordMax Property Management Software New Feature Screenshot: Tenant Status Filter

Spellcheck  

A spellchecker is available for all emails (body) as well as on select fields.

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LandlordMax Property Management Software New Feature Screenshot: SpellCheck

Miscellaneous New Features  
  • New Date of Birth Field for the Tenant
  • New Email field for the Vendor
  • Added phone number to the vendor printout
  • Payment Type Combobox is now sorted
  • Changed the button "Add" to "Get" on the Invoices/Receipts Payment Table
  • The word "Information" has been removed from many of the reports as it is considered redundant
  • Autofill fields are now case insensitive (for example if you type in "hollywood", it will now also pick up "Hollywood".)
  • The Popup Calendar now provides support for dates up to 120 years ahead and in the past versus the standard 20 years from the previous version
  • The graph type selection is saved for each report so that you only need to set it once
  • Added a confirmation message on database restore to verify this is the action the user wanted
  • The Payment Type field has now been added into the Scheduled and Suggested Accounting Entries
  • Suggested Accounting entries are now only calculated when the Suggested Accounting Entries Tabbed Panel becomes visible instead of any time an update is done in the main Accounting List Workarea to enhance overall performance on other actions
  • If a backup request fails on an upgrade or system shutdown, the system will now ask if you want to try again rather than moving on in to the next step (upgrading or completing the shutdown)
  • You can now delete a tenant if it's only associated to a building and/or unit, this is no longer considered a referential issue within the database
  • Increased the potential maximum size of memory that can be allocated to LandlordMax for performance reasons.
  • Increased the size of the Comments box on the workorder data entry screen.
  • Moved up Invoices/Receipts buttons to put all data entry screens at the top (moved down reports).
  • Changed the order of the Invoices and Receipts menus to make them easier to read within the application.
  • Added a warning message when you try to restore a newer database so that you don't make an accidental mistake
  • Improved the database backup before upgrading message.
  • Added a bit more details to the error reports.
  • Updated several icons
  • Changed the names of the report titles to the plural rather than "Complete Tenant List", etc. for the table printouts only.
  • Qif file formats that are invalid (the Qif file format doesn't support dates before 2000) will now display an error message rather than try to send a system failure error report.
  • Databases from versions older than 2.12 (1.08, 1.02, and 1.00) which use the old database engine will no longer be supported. These will now need to be upgraded by contacting LandlordMax at support@landlordmax.com.

Version 6.05 Fixes

  • LandlordMax now fully supports all Locale settings rather than just US based locales
  • Fixed a bug where on rare occasions the scheduled entries could process for long periods at 99% complete
  • Fixed a bug where the filters from autofill fields where not always immediately listed
  • Fixed a bug where the wait cursor would remain when you tried to accept a suggested accounting entry but then decided not to
  • Fixed a bug where the date format preference was set but in a few rare places it didn't acknowledge it until the software was restarted
  • Fixed a bug where now you can no longer save a unit without first assigning that unit to a building
  • The report "List all units for a building" can no longer be generated without first selecting a building

 

Version 6.05a New Features

 

Database Compression  

The internal database is now significantly further compacted/compressed as part of the database backup process.


Version 6.05a Fixes

  • Fixed an upgrade bug (only occurs when upgrading) that could cause issues with the tenant data if at least a tenant from the previous version (3.11f) had an email associated to it, and that email also met a specific set of criteria. Although very rare, if all the specific criteria were met, it could cause damage to the tenant information. If you do encounter this error while upgrading, please upgrade to version 6.05a and then "Restore" your database from your pre-upgraded backup database. This will complete resolve the issue and your data. If you're unsure how to do this, or what this means, please contact us at support@landlordmax.com and we would be more than happy to further assist you.
    If you've already upgraded and not encountered this issue (ie. you had no tenants with emails that meet both specific criteria), then no further action is required, you are not affected (please note it is extremely rare, so the odds of encountering this bug are very very low, and if you do, it will be immediately apparent).
  • Fixed a bug which caused Scheduled Entries to be saved when the popup dialog was closed by pressing on the "X" (the close window button). This could result in a processing bug for Suggested Entries if no Start Date was entered in the popup dialog.
  • Fixed a bug for the report "Accounting Entries for a category for a tenant". The pie chart option has now been removed since it's not applicable and could cause the program to error.
  • Fixed a bug where you couldn't print an individual accounting entry without first saving it.
  • Fixed a bug with images that have Invalid ICC Profile Data. This is a bug within the programming language and not LandlordMax, therefore images with this issue are no longer allowed to be saved withing the software.

 

Version 6.05b New Features

Mac Compatible  

LandlordMax is now FULLY MAC COMPATIBLE! This includes the latest Mac OS Snow Leopard

LandlordMax Property Management Software New Feature Screenshot: Mac Version

Miscellaneous New Features  
  • Added tenant phone numbers to Late rents report.
  • The Categories tabbed panel in the Accounting Workarea now has the rows color coded according to the type of category (red for expenses and green for revenues).

 

Version 6.05b Fixes

  • Fixed the report "List of expiring leases grouped by building for one landlord" when a Start/End Date was entered which could cause the software to error.
  • Fixed a bug on the reports where the totals column would render the incorrect color (the amounts are always correct, only the color could sometimes be incorrect).
  • Fixed a bug on qif files that were imported with accounting categories that contained apostophes.
  • Fixed a bug when verifying a backed up database as part of the backup process when the file extension wasn't included.
  • Fixed a bug where that could occur if you created an invoice without selecting a tenant and then later tried to edit it.
  • Added gray column header to the "Late Rents" report.

 

Version 6.05c New Features


Wider data fields  

All data entry fields have been widened to better fit the minimum screen size of 1024x768 (and higher). This means that the description fields, date fields, etc. have more room before the field starts scrolling.


 

Adjusted Default Sorting Orders  

Adjusted the default sorting order on the following reports from Date Due only to Date Due, then Building, and then Unit:

  • Rent Roll
  • Rent Roll for a building
  • Lease Expiration
  • Lease Expiration for a building
  • Late rents
  • Late accounting entries

 

Adjusted Upgrade Notice  

Adjusted the text on the upgrade notice popup window to inform the user which upgrades are included in the year of free upgrades and which upgrades would require an upgrade license purchase at a 50% discount.


 

Version 6.05c Fixes

  • Fixed a bug where the report "Late accounting entries for a tenant" would fail to initial load the screen in some instances.
  • Fixed the auto-select on the tenant comboboxes so that if you type in a letter, it will select that tenant.
  • Fixed a bug where the lease information didn't always save the first time a Tenant was saved.
  • Fixed a bug where the mortgage information didn't always save the first time a Building was saved.
  • Fixed a bug where the full date couldn't displayed within the date fields on the Mac only (ie. required scrolling).
  • Fixed a bug that would sometimes cause the look and feel of the application to revert when the calendar popup dialog window would appear.
  • Fixed a bug where the stacktrace wasn't always logged to the llmax.log file.
  • Fixed a bug where adding too large a year (such as 20094) in the Date fields would cause an error.

 

Version 6.05d New Features


Improved 32-bit and 64-bit versions  

Previously the software was offered as one version which worked on both 32-bit and 64-bit computer systems. All versions from now are separate and optimized for each specific 32-bit and 64-bit system.

LandlordMax Property Management Software: Improved 32-bit and 64-bit support


Admin priviledges no longer required on Windows  

The software has been updated so that it no longer requires Admin priviledges to run the database engine on Windows Vista and Windows 7 computer systems.


Outlook connector upgraded  

The Outlook connector library embedded within LandlordMax has been upgraded to the latest version and should resolve issues that some people were experiencing with some instances of Outlook that weren't properly connecting and could in some cases give an erroneous "Outlook not installed" error message.


Enhanced QIF file support  

The software now fully supports all QIF file format specifications, including the date formats that were adopted after the last official specification was released.


Improved pie chart labels  

The pie chart generation process has been significantly enhanced in this version, especially for pie charts that contained a lot of data (pie wedges) where reading the labels was next to impossible. In this latest version labels are drawn on the left and right sides of the pie chart rather than directly on the pie, with lines going from the label to the appropriate pie wedges. This allows for better readability of pie charts. As well, if a pie chart contains too many pie widges (labels) so as to make the chart unreadable, the software will now omit the labels and only display the pie chart itself for enhanced viewability.

LandlordMax Property Management Software: Pie Chart new labeling


Upgraded embedded SQL engine  

The embedded SQL engine used within the software has been upgraded to the latest stable release for improved performance and features.


Miscellaneous New Features  
  • Doubleclicking on a date in the popup calendar now selects the date in addition to clicking on the "Ok" button.
  • Added better and more extensive error reporting and logging functionality for printer related issues.
  • You can press the Enter key on the login screen (if password protection is turned on) to login in addition to just pressing the Login button.
  • The software now only allows up to 3 login attempts before closing the application if password protection is turned on.
  • The license validation process will now remove "Username:" and "License Code:" for people who incorrectly add it (much like as if you entered "Firstname: Steph" for your firstname instead of just "Steph").

Version 6.05d Fixes

  • Fixed a bug where typing in the first letter of the city and/or state fields of an existing city/state would cause it to incorrectly set the text selection and make typing in the value difficult and error prone.
  • Fixed a bug that was recently introduced in a recent update where some amount columns were sorted alphanumerically rather than numerically.
  • Fixed a bug where the values from some of the comboboxes weren't always immediately refreshed on a database restore operation.
  • Fixed a bug for the report "Cashflow grouped by buildings" where the amount calculated for buildings that had more than one landlord assiciated to the building could be incorrect.
  • Fixed a bug where the pie chart in the report "Accounting entries grouped by unit for one building" wasn't always consistently generating the pie in some special cases depending on the data set.
  • Fixed a bug where the Date Discrepancy would sometimes miscalculate the amount when it was manually entered. Once saved, and/or if entered with the mouse, the discrepancy was correct. The software now always correctly displays the date discrepancy, regardless of if you use the calendar or manually type it in.
  • Fixed a bug where the Building associated to the Landlord wasn't always saved on the first save attempt, it had to be done on a successive save in some situations.
  • Fixed a bug where the selected Landlord on the Landlord/Building popup association window was incorrectly selected if it had been pre-sorted before.
  • Fixed a bug where if you deleted a single residential home the building combobox in other areas wasn't updated until the software was restarted. It is now immediately updated.
  • Fixed a bug where sometimes on some systems the popup Scheduled Entry dialog window wasn't wide enough to fully display all the information.
  • Adjusted the column names of several reports where the space between the words in the column names was missing.
  • Fixed a bug where the date of birth for the tenant wasn't cleared when creating a new tenant.
  • Reduced the max RAM settings for the application to use at most 800mb because some systems were not able to correctly utilize the previous max RAM setting of 1024mb (only for 32-bit systems, 64-bit systems will continue to use up to a max of 1024mb RAM)
  • Fixed a bug where you sometimes couldn't create a new "Daily" Scheduled Accounting Entry.
  • Fixed a bug when exporting QIF files with accounting entries with empty values for the Date Paid (no longer includes the date line in the QIF file).
  • Fixed a bug where in some cases the login credentials for a just restored database that was password protected weren't always immediately requested. Now it's always immediately required.
  • Fixed a bug where an invalid image somehow saved into the software for the logo could cause the Preferences section to hang when loaded the next time. Now it will present an "Invalid" image for the logo if this should ever happen.
  • Fixed a bug in the Vehicles tabbed panel under the Tenant where the Comment field was not always correctly being updated.
  • Fixed a bug where the Amount Due column was not displayed in the report "Accounting Entries grouped by tenant" export files only (Excel, PDF, etc.).
  • Fixed a bug where the date columns wasn't wide enough for the date format MMM dd, YYYY (for example Jan 12, 2012) for dates in May.
  • Printing the list from the main accounting and workorder list screens now correctly respects the date format preference set by the user.
  • Fixed the printout for the report "Late accounting entries for an account" so that all the column appear on the printout rather than just within the software.
  • Fixed a bug in the "adjusted for % owned" reports where the date format preference wasn't correctly adhered to.
  • The dates on the line items for both receipts and invoices are now correctly formatted according to the date format preference set by the user in the preferences section of the software rather than the default date format.
  • "jpeg" is now also an excepted file extension for images within the software, along with "jpg" and "gif".
  • The version comparison for restoring a database now compares both the version number and the patch letter.
  • Fixed a bug where sometimes when an accounting color code was changed and saved the screen didn't immediately reflect the change.
  • Adjusted the widths of the columns Description and Category in the report "Expenses for a building" so that they didn't overlap with their columns on the right.
  • Fixed a bug where on some computers the width of the popup dialog windows for some of the accounting feature were not the full required width on some systems.
  • Changed the error message when trying to restore to a newer version so that it says it's not forward compatible rather than backwards compatible.
  • Fixed a bug where part of the address in the report "Expenses for a building" in the report header was whited out.
  • Fixed a bug where you can now add spaces or commas in the Amount for the amortization table (for example 1 000 000 or 1,000,000 for 1 million).
  • Fixed a typo where the field use to be labelled "Date Discrepency" to where it's now labelled "Date Discrepancy".

 

Version 6.05e New Features

Full networking and multi-user support!  

The software now has a total of four offerings. Above the previous desktop version, we are now offering 3 networked versions which allow for you to be fully networked between multiple computers and multiple people at the same time on the same database. You can find more detailed instructions about the networked systems here.

LandlordMax Property Management Software: Full networking and multi-user support


Cloud enabled support  

LandlordMax now offer Cloud Enabled Support. This means that you can host your LandlordMax Server on any of a very large number of cloud services including Amazon EC2, Rackspace, and so on. Basically any cloud provider that offers Windows instances. For our internal testing at LandlordMax we use Amazon EC2 cloud services for hosting the LandlordMax Server.

LandlordMax Property Management Software: Cloud Enabled Support


Can transfer database between Desktop and Network Versions

 

You can transfer your database from your Desktop Version to any of the Server Versions through the Database Management section of the application. However please note that Restoring a database does require a valid license, therefore in the trial you can only test the software with test data.

LandlordMax Property Management Software - Transfer Data Between Versions


Installer has new options

 

The installer now has an extra screen where you need to select whether you want to install the desktop version, or either the client or server for the networked version.

LandlordMax Property Management Software - Release notes installation type


Significant performance improvements  

Firstly the startup time has been very significantly improved! Above that the software overall has received a large number of performance improvements throughout. Some of biggest include invoices/receipts, images, scheduled entries, and workorders. As well the performance of printing the invoices and receipts has also been improved by at least an order of magnitude.

Overall you should see noticeable speed and performance improvements throughout the software as many optimizations were introduced and implemented in this release!

LandlordMax Property Management Software: Significant Performance Improvements


Completely new Image Engine  

All images within the software are now stored in a completely new engine specifically designed for storing images. This has dramatically improved the performance of images throughout the application!


Completely new Management section  

The software now has a completely new Management section to assist management companies that require the ability to display their management company rather then the property owners (landlords) for invoices, receipts, and so on.

LandlordMax Property Management Software - Release notes management section


Invoices/Receipts can select Management as From  

Along with the new Management section, management companies can now select to use the Management Company rather than the Landlord when printing Invoices and Receipts for the tenants. This can be set in the Preferences section of the application.

LandlordMax Property Management Software - Management option for invoices and receipts

LandlordMax Property Management Software - Management option for invoices and receipts


Improvements in Workorders Filters  

The Workorder filters have been completely re-designed to allow much better management of the Workorders.

LandlordMax Property Management Software - New Workorder Filters


Workorder printout completely re-designed  

The Workorder printout has been completely re-designed.

LandlordMax Property Management Software - Workorder Printout


Todo workarea is now called Tasks  

The Todo Workarea has been renamed as Tasks and has been significantly enhanced in many ways. For the networked versions, tasks are specific to a user and are not shared between users.

LandlordMax Property Management Software - Tasks


New Application structure (mainly affects Mac users)  

Because the software now has several offerings and applications, there can be multiple applications within a single computer, and as such the program has been restructured to reflect this. This will be more noticeable for Mac users as it affects how the program is viewed in the Applications.


Miscellaneous New Features  
  • Very significantly improved the performance and speed in which suggested entries are calculated based on the scheduled entries.
  • Support has been dropped for 32-bit Mac OS as Apple is no longer supporting these systems.
  • The Invoices "Get" button to use the Date Due and Amount Due fields in the Accounting Entries.
  • Added the zip code to the List of tenants reports so that it could be exported to Excel and used to create mailing lists and labels.
  • Improved the Invoice/Receipt data auto-selection based on what was previously entered.
  • Changed the default name of the report "Revenues for a tenant" to "Tenant Statement".
  • Improved support for multiple processors, especially for startup speed.
  • Added a new default category called "Management Fees".
  • Database backup no longer automatically overwrites an existing database file in case this is not intentional.
  • Changed "Logo" to "Letterhead" through the application to make it more obvious.
  • When creating a new Scheduled Entry, the software automatically enters today as the default Start Date.
  • Increased the size of the Comments box to take up the remainder of the space on the screen.
  • Improved the Invoices/Receipts "Get" button to properly use the Start and End Date of the invoices when trying to "get" Accounting Entries.
  • Updated the connector to Outlook to provide support for the latest updates by Outlook.
  • Updated the JVM to the latest version available.
  • Improved the handling of the error "Device is not ready" when trying to backup a database to certain devices.
  • Increased the width of Interest rate column in the Mortgage tabbed panel to make it more readable.
  • Better handling when people try to run multiple instances of the desktop.
  • Improved the default sorting of Scheduled Invoices and Receipts.
  • No longer need to press save before scheduling an accounting entry for the description to be pre-filled in the popup schedule window.
  • Better handling of people who accidentaly try to override the trial license with random values.
  • The ability to backup and restore database is now only available on fully licensed versions and no longer on the free 30-day trial licenses.
  • Update certain look and feel (UI elements) of the application where appropriate.
  • Improved the internal diagnostic logging system to make it more efficient and more detailed for error reporting (llmax.log file).
  • Removed the ability to delete the Rent or Late fee accounting categories as this could cause issues with other sections of the software.
  • Improved the ability for the software to accept and use backed up database files without the proper file extension names in some cases.

Version 6.05e Fixes

  • Fixed a bug where if you tried to save a backed up database to a folder that didn't already it would cause an error message, it now creates the full path (folders) for you.
  • Fixed a bug which could cause the system to incorrectly calculate the next suggested date for scheduled entries with a daily frequency and advance notice of one month or more on certain months of the year.
  • Fixed a bug where sending an empty email could cause an error.
  • Fixed a bug on the report "Late accounting entries for a tenant" where the total for the Amount Due was missing
  • Fixed a bug where the Date filters on the Accounting tabbed panels where shared across the different workareas (tenants, buildings, etc.). They have now been properly separated.
  • Fixed a bug where the unit number didn't appear in the security deposit reports in the address column.
  • Fixed a bug that caused an erorr if you generated the report "Accounting entries for a category for a tenant" and didn't select a tenant.
  • Fixed a bug that could in some rare cases cause a popup error message when you tried to create a new accounting entry and selected a tenant that has no building/unit assigned.
  • Fixed a bug where if you tried to print an invoice without first saving it and no payments existed, it would cause an error. This is no longer the case.
  • Fixed a bug where in rare special cases the sorting on the invoices and receipts caused the ordering to be slightly off what was expected.
  • Fixed a bug where in some cases if you deleted a payment from a suggested invoice it would in some cases still be included in the created invoice.
  • Fixed a bug where it was possible in some special occassions for an image to not be correctly deleted as requested.
  • Fixed a bug where if you selected a building and tenant with no unit it could result in an error in a very very rare and special use case.
  • Adjusted the popup message when importing a QIF file to make it more appropriate.

 

Version 6.05f New Features

 

Miscellaneous  
  • Improved Late fee calculations to properly look at the Lease Start Date and Lease End Date for when the same tenant in the same unit has more than one lease.
  • The software now automatically cleans up extra whitespaces that could be accidentally entered when activating the license.
  • For the Network Edition, if you're already logged in from one computer, you can now go to another computer and login as the same user which will allow you to connect and force the other connection to be terminate. In other words it will transition your connection from one Client to another rather than first requiring you're logged out at your initial Client.
  • Updated the links in the popup windows (upgrade, purchase, etc.) to the updated pages on the website.
  • Updated several internal systems and libraries.
  • Better support for Retina displays on Macs.

Version 6.05f Fixes

  • Fixed all printing issues on the Mac OS.
  • Fixed a threading issue with the Server in the Network Edition which could cause the database to incorrectly shut itself down.
  • Improved the upgrade script to better handle all possible scenarios.
  • The IP address on the Server login screen and dashboard is now run as a separate thread in case the services used take longer than expected to retrieve the Server's external IP address.
  • Improved the error handling of automated backups to read only media on the Server system.
  • The Server automated backup screen is now updated every access.
  • Secondary sorting order is now properly respected in the Rent roll reports.
  • The correct occupant is now selected if the occupants sorting order was changed from the default.
  • The Tenant Status filter is now correctly respected on starting LandlordMax rather than only after you've been using it.
  • Fixed a rare and intermittent bug on the Network Editions only where it could in cause an error on saving the tenant due to a validation problem. 
  • Removed some of the multi-threading code in the initial startup process to avoid some racing conditions.
  • Fixed a bug in the Network Edition where if the Server had an error sending an error notification notification, it would send a notification about this, and so on.
  • Fixed error message when saving the same account more than 3 times in row.
  • Fixed a bug where you couldn't select the same tenant that was already selected and saved in the Building data entry screen when saving.

2. Version 3.11

2.1. Version 3.11

(Please note that you can click on any image to see the animated tutorial if appropriate, or the full sized screenshot otherwise.)


Significant Performance Enhancements

Significant memory and performance enhancements accross LandlordMax. This includes enhancements to all the list views, the data entry screens, and many of the reports. In addition, most of the combo boxes are now cached.

You can also find an article written by the founder (Stephane Grenier) of LandlordMax on his personal blog here which goes into much more detail about some of the performance enhancements that happened for verison 3.11.

LandlordMax Property Management Software New Feature Screenshot: Performance

Receipts

Added a Receipts workarea to the whole application, including all cross-referencing.

LandlordMax Property Management Software New Feature Screenshot: Receipts

Scheduled Entries From Lease

A new Scheduled Accounting Entry, Scheduled Invoice, and Scheduled Receipt is automatically created for you when a new Lease is optionally saved for a tenant.

LandlordMax Property Management Software New Feature Screenshot: Scheduled Entries From Lease

Date Preferences

Added a new General Preferences screen where you can now select one of many different date formats, from MM/DD/YYYY, DD/MM/YYYY, up to 7 different date formats.

LandlordMax Property Management Software New Feature Screenshot: Date Preferences

Late Accounting Entries From Suggested Entries

Added the ability to convert late suggested accounting entries as "Late entries". That is to say, the Date Paid and Amount Paid have been removed so as to make the accounting entry "Late".

LandlordMax Property Management Software New Feature Screenshot: Late Suggested Accounting Entries

Late Fee Amount Pre-filled

When creating a "Late Fee" accounting entry, LandlordMax now tries to find the amount from the first lease from the tenant where the building and/or unit match.

LandlordMax Property Management Software New Feature Screenshot: Late Fee Pre-filled

Filters

Added filters to the workorder, tenant, invoices, and buildings main lists.

LandlordMax Property Management Software New Feature Screenshot: Filters

Reporting Framework Update

Updated the Reporting Framework to the latest and greatest version. Every single report file has been modified. This also significantly increased the speed in which larger reports are generated for previewing and printing.


Comments on Printouts

Added the ability to optionally print the comments on certain data entry screens through the Preferences Workarea

LandlordMax Property Management Software New Feature Screenshot: Print Comments

Installer Upgrade

Changed the installer engine and shrank its size by more than 1/2 the previous (from 35Mb to 15Mb) while adding more functionality.


Filters Saved

All filters on the lists within LandlordMax are saved whenever you move screens, and even if you shutdown and restart the whole application.


Database Engine Update

Updated the database engine (Derby) to the latest version.


Startup Time

Significantly reduce the time for LandlordMax to start running.


Workorder Priority

Workorder now includes the priority and the workorder number on the workorder printout.

LandlordMax Property Management Software New Feature Screenshot: Workorder Priority

Default Filters

Change the default Date Filters to "All" instead of "+/- 1 month" to avoid confusion with new users for the date based filters.


Invoice Printout

Added more space to the invoice number on the individual invoice printout for larger numbers.


Invoice Comment

Added a Comments box to the Invoice data entry screen.

LandlordMax Property Management Software New Feature Screenshot: Invoice Comment

Mortgages

Three new fields were added to the Mortgage Tabbed Panel within the Building Workarea. These include a Contact Name, Phone Number, and an Address field.

LandlordMax Property Management Software New Feature Screenshot: Mortgage

Progress Monitors

Added progress bars to Accept, Delete, and Late for Suggested Accounting Entries, Suggested Invoices, and Suggested Receipts if it takes longer than 3 seconds. Otherwise no progress bar is displayed.

LandlordMax Property Management Software New Feature Screenshot: Progress Monitor

Enhanced Mortgage Tabbed Panel Table

The "Mortgage" tabbed panel for the building now displays the added column "Payment" which includes the regular payments and it's frequency (for example $1500/month). Additionally the alignment of several columns has been adjusted.

LandlordMax Property Management Software New Feature Screenshot: Mortgage Tabbed Panel Table Columns

Backwards Compatibility Check

LandlordMax now checks to see if the database you're trying to import is from a future version (since it's not backwards compatible).


Enhanced License Error Message

Added links in the license error popup windows (including links to the online animated tutorial on how to copy/paste your license code).


Version 3.11 Fixes

  • Fixed a bug where if you add an unsupported JPG image (mode CMYK), then it will now display an "Invalid Image" icon.
  • Fixed a bug in all the vacancy reports where if a tenant was assigned to a unit/building with a status other than "Current", the unit/building was not properly listed as vacant.
  • Fixed a bug where if you ran the report "Accounting entries grouped by units for one building" and one accounting entry had a building and not a unit selected, it resulted in an error.
  • Fixed a bug where sometimes the amount from the Scheduled Invoice was not properly converted over to the Suggested Invoice.
  • Fixed a bug in the reports "Accounting entries for a category" that sometimes resulted in an error if no category was selected on at least one accounting entry.
  • Fixed a bug in the report "Late accounting entries for a landlord" where it would list all late accounting entries, regardless of the landlord selected.
  • The building comboboxes for all "by units for a building" reports now only display multi-unit buildings rather than all buildings.
  • Fixed a bug where the tooltip on the table lists would display the year 1800 for an empty date.
  • Fixed a bug that resulted in an error message if you selected a tenant, then a Reference from the tabbed panel, without clicking on anything else (only the first time the program was started, every other time it was ok).
  • Fixed a bug in the accounting entries by category for a building reports where it now first checks to see that you selected a valid building before trying to Generate
  • Fixed a bug where when you added a landlord to a building, the landlord's phone number wasn't shown in the table of landlords until the building was saved at least once.
  • Fixed a bug in the reports "Expenses for a tenant" and "Revenues for a tenant" where both showed all accounting entries rather than only the appropriate accounting entries.
  • Fixed the print preview dialog window title for the report "Expenses by category".
  • Fixed a bug where the scroll panel on the table didn't fully display (the bottom arrow would sometimes not appear).
  • Fixed a bug on the table tool tip where the id number rather than the name was displayed when the mouse was hovered over the tenant's name in the Invoice and Receipt workareas.
  • Fixed a bug that sometimes didn't save the Suggested Invoice payments when accepting as a regular Invoice.
  • Correctly sorted the tenants in alphabetical order for the report List of workorder grouped by tenants.
  • Fixed a bug where the detailed information on the error reports wasn't appropriately displayed every time.
  • Fixed a bug where on some rare occasions in three workareas the upper panel wasn't appropriately updated when a changed in another workareas tabbed panel was made.
  • Fixed a bug where the popup tooltip for the total row in the tables showed the object model instance rather than the actual value.
  • Added the LandlordMax version number to the error reporting.
  • Fixed a bug where when you sometimes restored a database with different table sizes and you were on the data entry screen it caused an error.
  • When a unit is deleted, the selected building does not change back to the first one but remains the building you had selected.
  • Fixed a bug where if you went straight to a tenant's employee entry data without touching anything else, it gave an invalid error message.

 


 

Version 3.11a Fixes

  • Fixed a bug where the report printouts had $0.00 for their totals.

 

Version 3.11b New Features


Windows Vista Compatible

LandlordMax is now fully Windows Vista compatible.


Database Backup Verification Check

LandlordMax now verifies your backed up database file as part of the database backup process to validate it.


 

Version 3.11b Fixes

  • Fixed a small bug where sometimes the tenant cache wouldn't immediately be updated on a Tenant save.
  • Fixed a bug which resulted in an error in some cases when trying to convert from version 1.08 to version 3.11 or higher (this does not affect any conversions from version 2.12)
  • Fixed a bug where if you tried to backup the database on shutting down LandlordMax to a folder that didn't exist it reported it as an error within the software rather than a normal error message. You now also have the option of selecting another location to try to save it to or to cancel it entirely.
  • Fixed a bug that resulted in a software error rather than an error message when trying to backup the database to an invalid location.
  • Fixed a bug where if it couldn't write to llmax.log it would keep trying to write that it couldn't write to it (infinite loop).
  • Fixed a bug which sometimes caused the software to stop if a scheduled accounting entry was deleted within its data view.
  • Removed extra lines in llmax.log file for error messages
  • Fixed a bug where the Landlord filter on the Buildings Workarea displayed " , " rather than "All" if no Landlords where yet available in the database.
  • Fixed a bug where the logo image sometimes didn't appear on the report printouts for the following reports: "All accounting entries", "Accounting entries grouped by building for one landlord", and "Accounting entries grouped by building for one landlord (adjusted for % owned)"
  • Fixed a bug which could cause the File chooser (Database backup and restore file selection popup window) to go into an infinite loop if you had a shortcut to a mapped drive located on your desktop on your computer.

 

Version 3.11c Fixes

  • Adjusted all the "End Dates" for the Suggested Invoices and Receipts by 1 day. Therefore if "Monthly" is selected, the End Date will be the end of the Month and no longer the first of the next month.
  • Fixed a bug where after you saved an edit in the tabbed panel and attempted to make another second edit in the same tabbed panel on another row, it sometimes wouldn't be saved.
  • Fixed a bug where sometimes extra preferences were stored in the database without needing to be.
  • Fixed a bug where the tenants table filter wasn't always saved.
  • Changed the term "Rental Start Date" and "Rental End Date" to "Start Date" and "End Date" from both the Suggested Invoices Tabbed Panel and the Suggested Receipts Tabbed Panel.
  • Changed the term "Rent Start Date" and "Rent End Date" to "Start Date" and "End Date" for the Scheduled Invoices and Scheduled Receipts data entry screens.

 


 

Version 3.11d Fixes

  • LandlordMax version 3.11d was only released to beta testers.

 

Version 3.11e New Features

Three New Reports

Three new reports have been added:

  • Accounting Entries grouped by tenant
  • Expenses grouped by tenant
  • Revenues grouped by tenant

 

Version 3.11e Fixes

  • Fixed a bug where if you had an evicted tenant assigned to a unit (with evicted status) as well as a new tenant assigned to the same unit, the vacancy report was incorrectly generated.
  • Now when an older tenant is moved out of a building/unit, only the tenant's status is set to "Past". The building/unit associations are no longer removed.
  • Added a feature where if you go to the Units workarea, it will now remember the last selected building for the duration of your session.
  • Fixed a bug where if you added a new Potential tenant and assigned it to a building/unit, the old tenant would be set to past (when it should not have been modified).
  • Fixed a bug in the Calendar Entry field where a manually entered date in the Reports workarea was not properly accepted if the generate button was immediately pressed (and no other actions where performed).
  • Removed the "-" in front of expense amounts equal to "0.00".

 

Version 3.11f New Features

Report Printouts Overhaul

All report printouts have been significantly enhanced for better readibility (on paper).


Minor Enhancements
  • Changed the dialog icon for success database backups and restores to a green checkmark rather than a yellow triangle.
  • Increase the default screen size for LandlordMax from 800 x 600 to 1024 x 768.
  • Adjusted the report "List of expiring leases for one building" to include the building information in the header of the report.
  • Added the sub-totals within the Accounting entries by tenant reports (whereas before the totals only appeared on the print-preview and printouts).
  • Adjusted all "Late accounting entries" reports to display red or green for the amounts based on the type of category (expense/income) rather than always green.
  • Changed the successful license activation icon to a green checkmark.

 

Version 3.11f Fixes

  • Fixed a bug in two of the expense reports which incorrectly calculated negative amount expenses as positive amounts.
  • Fixed a bug which caused certain month-to-month leases not to appear in the rent roll reports under specific circumstances.
  • Fixed a bug on the report "Account entries for a Landlord (adjusted % owned)" which would sometimes prevent it from generating.
  • Fixed a bug where if the Categories tabbed panel was sorted differently than the default, it would sometimes view the default sorted category.
  • Fixed a bug that made it difficult to enter in the character "-" in the Amount Due field only if the Amount Paid field was pre-populated.
  • Adjusted all the "Late accounting entries" reports to display negative amounts when applicable.
  • Fixed a bug where the autofill comboboxes didn't always list the latest saved entry in the list of selectable items.
  • Fixed a bug in the report "Accounting entries for a category" which changed the color of the amounts column according to the Category currently selected rather than the last category selected when the Generate button was pressed.
  • Fixed a bug where the data printouts didn't default to the address when the building didn't have a name entered.
  • Adjusted the landlord print list from the landlord table to display more digits of the phone number.
  • Fixed a bug where the word "Description" had the last character truncated in some of the report printouts.

3. Version 2.12

3.1. Version 2.12

LandlordMax Property Management Software: New and Noteworthy Features

 


Table Sorting

All relevant tables can now be sorted by any column in all work areas. In addition, if you sort a report by a specific column then that's the order the report will be printed out in.

As well, the sorting order and the column widths are remembered by the software (with the exceptions of the reports) when you go back to that same table, even when you restart the application.

For an interesting article on what it took to implement this feature, please click here.

LandlordMax Property Management Software New Feature Screenshot: Table Sorting

Changed Database Engine

One of the largest changes was upgrading the database engine from HSQLDB to Derby (a database valued at $85 million that was recently open sourced by IBM). This change was significant because Derby is an A.C.I.D. database whereas HSQLDB is not. Click here for an article on the detailed implications of this for LandlordMax.

In addition, HSQLDB had limitations on the size of the database. One limitation was that the result set from a query had to fit entirely in live memory (the allocated RAM), otherwise it would result in an error. As our customer's databases grow, this is becoming more and more of a concern. With Derby, there are no real size limitations, we've successfully tested it with substantial data, more than any one customer should ever use in a lifetime.


Pictures

You can now add as many pictures as you want for buildings, units, and tenants.

LandlordMax Property Management Software New Feature Screenshot: Pictures

Each picture can be renamed and each picture can be viewed in full screen mode (you go back and forth between the images by clicking on Previous or Next).

LandlordMax Property Management Software New Feature Screenshot: Picture Viewer

Logo/Letterhead to all Reports

You can now add a logo/letterhead through the new "Preferences" workarea as seen below.

LandlordMax Property Management Software New Feature Screenshot: Logo

This logo/letterhead will now appear on every single printed report automatically.

LandlordMax Property Management Software New Feature Screenshot: Logo Print

Edit Report Title

You can now edit the report titles directly within the software. Once edited and the "Print Preview" button is pressed, the new report title is also saved to the database for the next time you return to that report (this way you don't have to remember your custom report title each time)

LandlordMax Property Management Software New Feature Screenshot: Report Title

LandlordMax Property Management Software New Feature Screenshot: Report Title

All Reports

Added an section called "All" to the reports. It lists all the available reports from all the different categories and workareas in one large list

LandlordMax Property Management Software New Feature Screenshot: All Reports

New Reports
  • Rent Roll - These reports are generated based on the lease information entered for the tenant. It will generate all rents due between the selected periods (which gives you the option of getting the rent roll for this month, this year, etc.). Therefore, if a monthly rent is due but a period of 3 months is selected, then that rental amount will appear 3 times. Additionally, if there is no lease begin date entered, and no start date entered in the report, the report will assume that the start date was today.
    • Rent roll

    • LandlordMax Property Management Software New Feature Screenshot: Rent Roll Report

    • Rent roll for one building
    • Rent roll grouped by building for one landlord
    • Rent roll grouped by building

    • LandlordMax Property Management Software New Feature Screenshot: Rent Roll Grouped by Building Print Report



  • Vacancy List - These reports are generated by finding all single resident buildings and multi-unit building units that are not currently associated with a tenant.
    • Vacancy List

    • LandlordMax Property Management Software New Feature Screenshot: List All Vacancies Report

    • Vacancy for one building
    • Vacancy grouped by building for one landlord
    • Vacancy grouped by building

    • LandlordMax Property Management Software New Feature Screenshot: List All Vacancies Grouped by Building Print Report



  • List tenants grouped by building for one landlord

  • LandlordMax Property Management Software New Feature Screenshot: List tenants grouped by building for one landlord Report

  • List all buildings for one landlord

  • LandlordMax Property Management Software New Feature Screenshot: List all buildings for one landlord Report


Security Deposit Totals

All the security deposit reports now also display the total amounts at the bottom of the reports.

LandlordMax Property Management Software New Feature Screenshot: Security Deposit Report with Totals


Late Fees

Added the ability to store the late fee amount with the lease. This amount is currently only used to store the late fee information with the lease.

LandlordMax Property Management Software New Feature Screenshot: Late Fee

The tabbed panel lease table for the tenant now also shows the late fee as the last column rather than showing comments

LandlordMax Property Management Software New Feature Screenshot: Late Fee Table

Property Taxes

Added an informational property taxes field to the "Buildings" workarea

LandlordMax Property Management Software New Feature Screenshot: Late Fee Table

Database Encryption

The database is encrypted using DES algorithm of DES/CBC/NoPadding.


Database Performance Increase

Several new database index tables have been created in version 2.12 to increase the overall database performance. This mostly affects the speed at which reports are generated.

As well, the new version 2.12 of LandlordMax significantly increased the speed of saving data, by 2-3 orders of magnitude on average.

The time it took to shutdown LandlordMax has also been significantly decreased.


Units Sorting

Unit lists now sort unit # first numerically, and then alphanumerically if not possible.


Upgrade Notification

LandlordMax now checks when the program is loaded if a newer version is available. If one is available, it will popup a notification dialog to let you know.

LandlordMax Property Management Software New Feature Screenshot: Upgrade Notification

Error Reporting

LandlordMax will now give you the ability to anonymously report errors and issues directly from within the software in the unlikely event should they occur. This gives us the ability to analyze any bugs you anonymously send to us faster.

LandlordMax Property Management Software New Feature Screenshot: Error Reporting

Database Management Progress Bar

A progress bar was added when the database is being backed up and restored to give better feedback of what is going through the process.

LandlordMax Property Management Software New Feature Screenshot: Backup and restore database progress bar

This is especially helpful if the database is also being upgraded between different versions.


Upgrade License Check

When the software upgrades, it now first checks to see if the license is still valid. If the version is past the year of free ugprades, LandlordMax first ] requests if you want to continue with the upgrades and lets you know you can have a free 30 day trial. If you don't want to continue, it immediately stops with the upgrade leaving your database intact.

LandlordMax Property Management Software New Feature Screenshot: License Upgrade

Invoices Changes Payments To Items

Changed the term for all invoices from "payments", "rental payments", etc. to "items" in the amount tables. With this new terminology, the invoicing is more open to different business models. For example, invoices no longer need to be rental payment amounts, nor do they even need to be payment amounts.

LandlordMax Property Management Software New Feature Screenshot: Invoice Items

TextArea Wrapping

All textareas (text fields with multiple lines) will now wrap the text to the next line when it comes to an end of line.


Added Several Default Accounting Categories

When creating a new database, LandlordMax now creates many more default accounting categories.

LandlordMax Property Management Software New Feature Screenshot: Default Accounting Categories

Version 2.12 Fixes


 

Version 2.12a New Features

(Please note that you can click on any image that has been decreased in size to see the full sized image.)


Unit Sorting

Unit sorting now takes into consideration units that are partial numbers and partial letters. If this is the case, it will sort them by numbers first, and letters second. So for example, 1a will now be ahead of 10a because 1 comes before 10 whereas before a basic alphanumeric sort was given. This also affects the units combo boxes.

LandlordMax Property Management Software New Feature Screenshot: Unit Sorting

Color Coded Category Combo Box

The category combo boxes are now color coded (red for expenses and green for revenues) throughout the application.

LandlordMax Property Management Software New Feature Screenshot: Category Combo Box Color Coded

Color Coded Category Combo Box

If the generated report has no data a warning message now appears letting you know that the report was indeed generated, but that there is no resulting data to display.

LandlordMax Property Management Software New Feature Screenshot: No Data Generated For Report Warning

Increase Combo Box Sizes

All combo boxes have been increased in size throughout LandlordMax to display more information.

LandlordMax Property Management Software New Feature Screenshot: Increased Combo Box Sizes

More Detailed Error Reporting

The Error Report functionality now gives the whole stack trace rather than just the first line to greatly simplify determining the cause of any potential issue.


Version 2.12a Fixes

 

Version 2.12b New Features


Scheduled Accounting Entries and Invoices

A new "4 weeks" Frequency was added to both the Scheduled Accounting Entries and Invoices.


Version 2.12b Fixes

 

Version 2.12c New Features


Very Significant Performance Improvements

All tables and reports were analyzed and fully reviewed to very significantly increase the performance of LandlordMax, especially for larger databases.


Version 2.12c Fixes

 

Version 2.12d New Features


Very Significant Performance Improvements To Invoices

Optimized the Invoice Workarea to be over 90% faster, especially the Scheduled and Suggested Invoices Tabbed Panels.


Version 2.12d Fixes

 

Version 2.12e Fixes

4. Version 1.08

4.1. Version 1.08

Below are listed the most notable upgrades and features for LandlordMax version 1.08b.

5. Version 1.02 - Not available

6. Version 1.00 - Not available